How to preserve your Stocky supplier records and cost history
Save the reports you can access, identify what each file contains, and rebuild missing context before moving to a new purchasing system. This checklist separates tested export formats from what may still be available after shutdown.
Save your files while read-only access is available
Shopify says Stocky stopped supporting inventory management on August 31, 2026. Read-only access to export data is available for at least 90 days afterward. Save the reports you need now rather than relying on continued access.
Before shutdown, Shopify advised closing in-flight purchase orders and stopping new ones about 14 days ahead of the deadline. If an order was still open, reconcile what arrived and recreate only the outstanding quantities in your new workflow.
About the suppliers export: we tested Suppliers → CSV on August 20, 2026. Shopify’s current guide says suppliers cannot be exported. The format below describes the file we tested; it is not a promise that the same menu remains available during read-only access.
What each export can tell you
| Record | What to retain and check |
|---|---|
| Current inventory quantities | These live in Shopify. Keep a dated inventory export as a baseline and reconcile counts before switching receiving workflows. |
| Supplier details | The suppliers CSV we tested included contact, address, payment-term, currency, account-number, and notes columns. Fields may be empty. Keep a saved file if you have one. |
| Supplier-to-product links | The supplier list contains no product mapping. Purchase-order line items can provide the pairing where supplier and product identifiers are populated. |
| Purchase-order history | Use Reports → Purchase orders → Purchase order items → CSV, or a single PO’s Download → CSV. The separate Purchase orders summary report has one row per order. |
| Delivery dates | The Purchase order items report can contain received dates. Inspect the columns before using them to estimate lead times. |
| Lead times, minimums, and reorder points | These were not present in the tested export files. Look for them in your own records and confirm current terms with suppliers. |
| Historical costs and stocktakes | Save available cost and stocktake reports separately. A purchase-price history is not a reconstruction of historical inventory valuation. |
Keep the distinction between cost and selling price: in the tested SKU/Variants report, Price was the retail price. Inspect the mapping rather than choosing a column by name alone.
A current cost field is not a purchase history
Shopify’s Cost per item stores one current figure for each variant and does not update automatically on native PO receipt. That field alone cannot explain which supplier charged which price on each delivery.
Shopify does retain cost-at-sale information for its standard gross-profit reports, and native purchase orders hold their own line costs. The missing piece is a consolidated purchase-cost trail and a costing workflow that matches your requirements.
Keep supplier identifiers, product identifiers, currency, cost, and dates together. This makes it possible to compare purchases without confusing a price change with an exchange-rate change or a different pack size.
Seven steps to preserve the useful records
1. Collect supplier records
Keep any suppliers CSV you already downloaded. If the export remains available, save a new copy. Otherwise use supplier details in purchase-order reports and your own contact records. Preserve notes and account references separately if your destination does not import them.
2. Recover missing ordering terms
Check lead times, minimum order quantities, pack sizes, and reorder points against supplier agreements and your own records. Receipt dates can help estimate actual lead times, but do not reconstruct a supplier’s promised terms.
3. Export purchase-order line items
Use the Purchase order items report for product-level history. Check that the file contains the identifiers and dates you need. In the tested reports, orders raised against a Shopify vendor could have an empty supplier column.
4. Save cost reports with their dates and currencies
Retain the original CSV and note when it was downloaded. Check whether a cost is in the purchase currency or the store’s base currency. Keep receipts and invoices to explain later differences.
5. Archive stocktakes and inventory history
Export the historical reports your business needs to retain. Shopify does not automatically move old Stocky stocktakes and purchase orders into its native records.
6. Build and validate a purchase-cost trail
Group line items by SKU or another reliable product identifier, then order them by the relevant date. Check blank SKUs, duplicate identifiers, unmatched suppliers, and pack quantities before comparing prices. This recovers the history represented in the file, not Stocky’s complete costing calculations.
7. Test the destination
Import a sample into your spreadsheet or app, compare it with the original, and reconcile opening inventory. Keep historical imports separate from new receiving activity so old orders do not add stock again.
Current stock stays in Shopify
Your product catalog and current inventory quantities remain in Shopify. You do not need to recreate products just to change purchasing apps. Keep a dated baseline and review any inventory adjustments during the transition.
What Replenio can import from these files
Replenio supports Stocky supplier files, cost reports, and line-item purchase-order history. It uses available identifiers to match products and rebuild supplier links, and imports dated purchase costs separately from current inventory valuation.
Review the proposed mappings and any unmatched rows. Not every field in a source file becomes an app field: keep the original exports, including notes and account references, as an archive. Missing ordering settings can be added through the relevant CSV template or app screen.
The Free plan includes purchase orders, receiving, weighted-average and landed costing, with unlimited locations and SKUs. Pro adds dated cost history and FIFO. See the current features and pricing before choosing the plan for your migration.